Any expression of dissatisfaction about the service you have received from EHL Conveyancing Limited will be considered seriously. We will respond to any client who is unhappy with our service in a timely manner in order to address any concerns.
EHL Conveyancing Limited is committed to providing a professional service to all our clients. If you feel we have failed to achieve an acceptable standard of client care we encourage you to let us know in order to provide us with the opportunity to improve our quality of service.
1. Putting things right
We recognise that in many cases it is possible to resolve any issues, and we would prefer to work with you to address any concerns as a priority.
If you are unhappy with our service at any point of your matter, in the first instance you should contact the file handler dealing with your matter.
You can contact your file handler either by telephone, letter or email. In most cases the file handler dealing with your matter will be able to resolve your concerns quickly. Should you still be unhappy, you can contact your file handler’s manager.
2. Working with the resolution team
Should you be unable to come to a satisfactory resolution with your file handler and their manager you can raise your concern with a member of our resolution team for a review to be undertaken.
You can contact a member of our resolution team by telephone, letter or email firstname.lastname@example.org
Please note that our resolution team will only consider matters where you have previously sought to resolve this directly with the file handler and their manager. The resolution team will:
1. Acknowledge receipt of your complaint within five working days of receipt,
2. Review the matter
3. Wherever possible, look to resolve the issue, and
4. Provide a written response within four weeks of acknowledging receipt of your concern.
As part of the investigation carried out by the resolution team we will:
1. Review your file;
2. Speak with the file handler;
3. Speak with the file handler’s supervisor;
4. Consider the points you raise and provide a considered reply.
As part of this process, we would continue to seek to remedy any concern or issue that you may have; ongoing work will not be disrupted by this review.
3. Raising a complaint
In the event that our resolution team are not able to satisfactorily resolve the problem for you, and you wish to raise a complaint, this must be done in writing addressed to our compliance team sent to email@example.com.
Should you wish to write to us rather than email, then this should be addressed to:
41 Guildhall Lane
This is the stage at which we would recognise this to be a formal complaint.
The compliance team will acknowledge receipt of the complaint within five working days. During the review the compliance team will liaise with the resolution team and review the matter in full. A written response will be sent within four weeks of the complaint confirmation date. This will set out any proposed remedy and will state whether it is our final response or whether there are further steps to be taken to resolve the matter.
4. Referral to the Legal Ombudsman:
Upon receipt of our final letter, if you are not satisfied with the outcome you may have the right to complain to the Legal Ombudsman, an independent complaints body, established under the Legal Services Act 2007, which deals with legal services complaints.
You have six months from the date of our final letter in which to complain to the Legal Ombudsman. The Legal Ombudsman will not usually consider any complaints unless you have followed the above complaints procedure.
You can contact the Legal Ombudsman via the following contact details:
PO Box 6806
Telephone: 0300 555 0333
Email address: firstname.lastname@example.org
A full copy of the EHL Conveyancing Limited complaints procedure is available to download. If you have any questions call the team on 0116 266 5394.
The Legal Ombudsman
The CLC Compensation Scheme